Public Records Request

Overview

A person or organization may inspect or request copies of public records held by the City of Myrtle Point.  Public records requests shall be in a written form and should be as specific as possible for City staff to identify and locate the requested records in a prompt manner. The less precise the request, the more likely that a records search will involve extensive time and resources.  The complete Public Records Request Policy and Procedure is attached below for reference.

State law allows the City to charge fees to recover its actual costs for locating and providing public records.  Photocopies of documents on letter or legal size paper will be made at a cost of $0.25 per page.  There will be no charge for staff time to locate, separate, photocopy, and return documents to files and to prepare copies for mailing provided that the actual time spent does not exceed 30 minutes.  Additional charges will apply if staff time exceeds 30 minutes to fill the request.  Additional information regarding fees is outlined in the Public Records Request Policy and Procedure attached below.

How to Request Public Records

All requests for public records must be in writing, signed by the person making the request, and mailed or presented in person to the City of Myrtle Point.  Please use the Public Records Request form attached below and direct your request to the City Manager. 

If you have any questions regarding City policy or the procedure for requesting public records please contact the City Manager at manager@ci.myrtlepoint.or.us (link sends e-mail) or by phone at 541-572-2626 between 8:00 a.m. and 4:30 p.m. weekdays.